Academic Search Specialist. Job in Los Angeles E-Nursery Jobs

  • Job Reference: 428579204-2
  • Date Posted: 23 November 2021
  • Recruiter: Cedars-Sinai
  • Location: Los Angeles, California
  • Salary: On Application
  • Sector: Education
  • Job Type: Permanent

Job Description

JOB SUMMARY Under the direction of the Director Academic Recruitment, this position oversees and administers various aspects of faculty recruitment efforts for both staff physicians, research scientists and Affiliate faculty. Responsible for advertising and promotional materials related to physician recruitment and outreach, candidate travel, and faculty relocations. Builds strong relationships with ad agencies, referral sources and vendors; identifies and approves best cost options to minimize cost per hire. Serves as point of contact/ client resource for recruitment issues with departments and applicants/ new hires. Positively contributes to the physician hire and on-boarding experience. Creates internal processes for physician recruitment and looks for and executes process improvement. Provides expertise and supports the faculty recruiting process in a knowledgeable, competent and responsive manner.


Responsible for identification, negotiation, placement and authorizing payment for advertisements placed in major medical journals, online job boards, medical field specific association websites, and conferences. Correspond with department chairs, institute directors, or their designees to create/finalize advertisements for faculty and executive positions. Prepare and authorize ads for publication to include providing the graphic design, proofing/editing. Coordination of ad campaigns in various prominent medical journals, associations, job boards, both online and in print. Assist in marketing each department's range of services. Negotiate prices for advertisements with sales representatives and sign off on final print content.

Responsible for travel arrangements, including flight, hotel and ground transportation for faculty candidates. Identify best cost options for the Medical Center and handle bookings accordingly. Negotiate competitive rates whenever possible. Review and approve expenditures to ensure they fit within policy guidelines. Coordinate expenses and timely payment of invoices with hiring departments. Available to candidates "in-transit" who have had flight cancellations or delays and itineraries that need to be redone, often outside of regular work hours.

Participate in faculty relocations including determining the scope of each move, facilitating moving quotes between relocating family and moving vendors, reviewing quotes and negotiating best prices. Involved throughout the process until each relocation is complete. Handle executive moves and related special details which can extend beyond the actual relocation. Organize area tours, obtaining preferences for rental or realtor assistance. Coordinate logistics for temporary living/housing expenses; approve and process payments and sets up housing payment arrangements with departments and Finance. Work closely with each new hire to finalize agreed upon/ appropriate payments for direct bill moves, storage invoicing, automobile shipping and any other reimbursements. Follow-up with vendors on post-move quality concerns as needed. Ensure resolution and closure are reached.

In frequent contact with Department Chairs, Institute Directors, Service Line Directors and designees to coordinate activity related to faculty recruiting which includes a range of search activity such as planning and coordination of visits, pre and post visit communications internally and with candidates. In direct contact with high level faculty recruits.

Develop faculty interview schedules with key departmental staff members. Work with unique parameters that impact executive schedules. Serve as primary escort for key candidates, often high level individuals. Frequently need to make time sensitive decisions to readjust or redirect the schedule to accommodate medical center executives.

Act as the initial point of contact/liaison between hiring departments to coordinate on-boarding processes. Process, edit, and route initial job offer letters for executive signatures and express mail to candidates. Handle confidential information in a discreet and timely manner, Correspond with candidates as appropriate.

Positively contribute to the physician candidate, hire and on-boarding experience. Address and resolve concerns and problems on the spot to ensure a warm, smooth and positive experience from start to finish.

Act as content owner/web site administrator for the Strategic Academic Recruitment CMS internet and intranet web sites. Includes routinely updating faculty job opportunity listings, posting ads, and general announcements.

Participates in planning and arrangements for quarterly New Faculty Orientation (NFO). Must respond to frequently changing executive schedules while providing a high quality NFO experience. Coordinate arrangements between Conference/Media Services and Sodexo. Ensure certifications are complete for each NFO attendee and record credits in Lawson.

Tracks metrics regarding various HR and accounting related reports i.e. Affirmative Action Pipeline, fiscal advertising, etc.

Verify and process vendor invoices, check requests, PO's and maintain general accounting practices including the use of the Concur and PeopleSoft accounting systems.

Participates in special projects related to departmental and/or organizational needs.


  • Bachelor's degree or equivalent experience.
  • Minimum 3 years Human Resources experience including coordination of faculty and/or executive level recruitment experience. 1+ year(s) experience in a healthcare and/or other services industry preferred.
  • Experience supporting and understanding recruitment techniques, processes, and relocations, including working with advertising agencies.
  • Strong interpersonal and customer skills, including the ability to work comfortably and effectively with Faculty, Executive levels and family members of candidates.
  • Excellent communication, writing and editing skills.
  • Computer proficiency, including Windows, Exchange/Outlook and Word required; PowerPoint, Excel, Adobe Acrobat Pro and Content Management System (CMS) required.
  • Strong analytic and project management skills.
  • Must be able to work independently with minimal supervision, manage multiple competing priorities, and anticipate and address concerns and problems on the spot.
  • Proven track record of demonstrated professionalism and dedication to see projects through to completion.

  • Working Title: Academic Search Specialist
  • Department: Academic & Leadership Search
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Human Resources
  • Job Specialty: Talent Acquisition
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.